Tom Reid
Accounts Payable
Bill preparation, approvals, accounting sync and batch payments for every entity.
Batch payment
$86,420.00
72 Bills prepared
by AP Agent
Spend control for multi-entity companies
Run your entire group's
spend in one platform.
Derive consolidates accounts payable, purchasing, contracts and budgets across your entities. The AP Agent prepares each bill, so your team reviews, approves and handles the exceptions, not the data entry.
Built for groups from day one.
-
Accounts Payable
2.6x
more bills handled by your existing team1
-
Multi-entity
32%
faster month-end close, with consolidated payables done early and error-free1
-
AP Agent
96%
of bills coded, checked and ready to approve, no edits needed1
-
Procurement
3x
more compliant purchasing and vendor onboarding1
Consolidated AP, for real.
A single front door for every supplier, bill and dollar your group spends.
- Bills from every entity arrive in one inbox.
- The whole group shares one supplier list and one set of rules.
- Syncs natively with your accounting system or ERP.
How your group buys and pays, all on one platform.
Procurement
Track commitments with purchase orders, approved before money moves.
Explore Procurement
Approved
Purchase Order
PO-1302 · Buildwell Interiors · Chatswood Offices
DescriptionAmount
Level 3 meeting rooms$18,400.00
Joinery & furniture$6,200.00
Committed$24,600.00
Contracts
Keep agreements, variations and renewal dates in view as the spend unfolds.
Explore Contracts Renews in 149 days
Master Services Agreement
Ellery Property Group & Buildwell Interiors
1. Term
Signed
Ellery Property Group
Signed
Buildwell Interiors
BudgetsFY27 · All entities
Chatswood Offices $14,400 left
6430 · Fit-out & refurbishment
Parramatta Retail 92% used
6210 · Repairs & maintenance
Southbank Holdings $14,200 left
6120 · Cleaning
Connected to the rest of your stack.
Your ERP, HRIS, ITSM, SSO and e-sign tools all connect to Derive, so people, contracts and bills stay in step across every entity. Your accounting stays where it is.
Derive is a comprehensive solution. It introduces simplicity without complexity and it is certainly a value for money investment.
Derive gave us control over a chaotic spend process without adding complexity. It’s become the system our entire business relies on to manage spend with confidence.
1 / 2
Trusted by top finance teams running groups
Built for groups running 5 to 50+ entities.
If each new entity adds another set of books, another inbox and another approval chain, you're the group we built Derive for.
Works with your existing general ledger
- Franchise networks
- Property groups
- Multi-site operators
- Hospitality groups
- Healthcare groups
- Childcare & education
- Energy & infrastructure
- Construction groups
- Professional services
- Finance & lending
- Holding companies
- Groups across countries
FAQ
What does Derive do?
Derive is a platform for multi-entity companies that brings purchasing, supplier contracts, budgets and accounts payable into one place across every entity. An AP Agent prepares invoices for your team to review, and approved bills post to the right Xero file.
Who is Derive for?
Derive is built for group businesses running 5–50+ entities on Xero with a lean finance team, including franchise networks, commercial property portfolios and multi-site operators. We work closely with CFOs and Financial Controllers who want to minimise busywork for their teams, so they can focus on the decisions that matter.
Multi-entity companiesHow is Derive different from tools that work one Xero file at a time?
Derive sees every entity at once. Tools built around a single Xero file run one instance per entity, so each one only sees its own bills. That is why Derive can flag an invoice sent to more than one entity, and why your team works from one inbox instead of switching files.
Do we need to replace Xero?
No. Each entity stays in Xero, and approved bills post to the right file. Derive also connects to SAP, Workday and Okta.
Derive for XeroDoes the AP Agent approve invoices?
No. The AP Agent prepares each invoice. It extracts the details, matches the supplier and entity, prepares the coding and runs checks. Your team reviews and approves, and nothing is paid without your team.
AP AgentWhat happens when the AP Agent gets a bill wrong?
Your reviewer corrects it before approval. Those corrections revise the instructions kept for that supplier and entity, so the same fix isn't needed twice.
Can we start with AP without the Procurement module?
Yes. Accounts payable works on its own. Add the Procurement module when you need it, and budgets can be tracked as bills arrive without it.
Explore accounts payableHow is Derive priced?
Pricing depends on the modules you use and your invoice volume, and we scope it with you in the demo.