Accounts payable for multi-entity companies
Run accounts payable for every entity from one place. Invoices arrive in one inbox, approvals route themselves, and each approved invoice posts to the right Xero file with its documents and approval record.
See Derive in action
Derive sees every entity at once, so it flags an invoice sent to more than one entity by matching invoice numbers, amounts, items and billing details. A tool that sees one file can’t. Catching a duplicate before approval means it is caught before a payment run is built.
The invoice, its source email, the prepared coding and the checks sit side by side. Where an invoice relates to a purchase order, Derive matches it against the PO value or lines. Budget Insight shows what has been spent, committed and is pending, plus this invoice, and it works with or without purchase orders.
Explore budgetsApprovals route by entity, amount or category. After final approval, the invoice posts to the right Xero file with its supporting documents and the approval record. Payment status syncs back from Xero.
Derive for XeroPaying suppliers across entities usually means building a batch in each file. Derive lets your team prepare one payment run across the group, built from invoices that are already approved. Your team reviews the batch before anything is paid.
Derive is about giving finance its time back. Once extraction, matching and chasing are prepared for your team, there is time for exceptions, supplier relationships, early-payment discounts and cash flow. Your team still makes every approval and stays in control.
24 Xero files. One Derive inbox.
Trusted by top finance teams running groups
Growing group businesses running 5–50+ entities on Xero with a lean finance team, including franchise networks, commercial property portfolios and multi-site operators.
Invoice work that’s ready before you open it.
Learn moreRequests, approvals and purchase orders across the group.
Learn moreAgreements, variations and renewal dates in view.
Learn moreEntity and GL account budgets at the request and the bill.
Learn moreNo. Accounts Payable module works on its own. You can add purchase orders later, and budgets can be tracked as bills arrive without them.
It applies instructions kept for each supplier and entity, such as how to code a bill or whether to consolidate its lines, alongside the invoice itself.
Yes. Corrections are used to revise the instructions for that supplier and entity.
