AP Agent
Invoice work that’s ready before you open it.
The AP Agent extracts the details, matches the supplier and entity, codes the bill and runs checks, using your business’s own accounting instructions. Your team reviews and approves.
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Telstra
Amount due$1,284.60
Officeworks
Invoice total$642.00
Metro Security
Total amount$4,180.00
Otis Elevator
Amount due$6,215.00
Sydney Water
Invoice total$918.40
AGL Energy
Amount due$5,108.25
Buildwell Interiors
Invoice total$12,750.00
Brightline Electrical
Total amount$8,640.00
Origin Energy
Amount due$3,124.00
Cleanaway
Invoice total$788.80
Coates Hire
Amount due$2,496.00
Kone
Total amount$1,920.00
Bunnings Trade
Invoice total$517.80
Allianz
Amount due$9,020.58
Spotless
Invoice total$3,360.00
Chatswood Offices 
Parramatta Retail 
Southbank Holdings 
Fortitude Valley 
North Sydney Tower AP Agent Reading 72 invoices…Matching supplier and entity…Coding to your instructions…Running checks… For review
72 bills prepared
$60,965 across 14 entities
- Extracted
- Matched
- Coded
- Checked
A non-stop coworker that processes invoices at scale, across entities and exactly to your standard.
What it does, step by step
Built for groups
The right entity. The right coding.
On every invoice.
Give instructions in natural language.
Every business codes an invoice its own way. The AP Agent works from instructions kept for each supplier and each entity. For example, an instruction might say to consolidate a Telstra bill into one line and code it to the Telephone and Internet account.
Those instructions are revised as your team corrects the agent’s work, and the history is kept. When someone moves on, what they knew stays with the business.
Review processed bills with ease.
The AP Agent prepares and your team approves. It does not approve invoices and it does not pay them. Each invoice comes with its checks and source documents beside it, so reviewers aren’t hunting for context and exceptions stand out.
Connect to the systems you already use
Derive syncs with Xero entity by entity. It also connects to SAP, Workday and Okta. Your accounting stays where it is. Keep your tech stack, we bring the group together.
Explore our products
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Accounts payable
One inbox for every entity’s bills, prepared for review.
Learn more -
Procurement
Requests, approvals and purchase orders across the group.
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Contracts & renewals
Agreements, variations and renewal dates in view.
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Budgets
Entity and GL account budgets at the request and the bill.
Learn more
FAQ
Does the AP Agent approve invoices?
No. It prepares each bill for review. Your team approves it.
How does it learn our instructions?
You and your team correct its work, and those corrections revise the instructions kept for that supplier and entity.
What happens when it gets something wrong?
Your reviewer corrects it before approval. The correction feeds the instructions for next time.
Do we need purchase orders to use it?
No. It works on accounts payable on its own.