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For multi-currency companies

Each country you add brings its own books, currency and time zone.

Derive gives groups with entities across regions one place for purchasing, contracts, budgets and accounts payable. Your team works from one inbox, and approvals follow the entity and the person who owns it.

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The problem

Group finance teams run a separate process in every country, with its own books, currency and working hours.

These are common problems they face, and where Derive comes in.

Day to day

Problem

Every region has its own file and rules

Each entity sits in its own Xero file with its own tax treatment and coding habits, so whoever codes the invoice has to know which rules apply where.

With Derive

The AP Agent matches the supplier and entity and prepares the coding from instructions kept per supplier and per entity, so each invoice is coded the way that entity does it. Your team reviews it.

Problem

Invoice entry spans time zones

Entry happens across time zones, sometimes by an offshore team, and corrections wait until the next day.

With Derive

Derive connects each entity’s Xero file and brings every entity’s invoices into one inbox.

Problem

Suppliers invoice in their own currency

Someone checks the amount, converts it and works out what is left in the budget.

With Derive

The AP Agent reads the invoice in the currency it arrives in and prepares it for the right entity’s Xero file. Budget impact shows beside it before anyone approves.

Problem

Payments run differently in every country

Each country has its own bank file formats and supplier habits, so the pay run gets rebuilt region by region.

With Derive

Payment runs prepare each entity’s batch through one front door, for your team to review before anything is paid.

The approvals and the group view

Problem

Approvers work in other time zones

When the person who signs off is in another time zone, an invoice can wait a day for a yes.

With Derive

Invoices route by entity, amount and category to the person who owns them. The approver sees the invoice, its source email, the checks and the budget on one screen.

Problem

The group position arrives after each region closes

The CFO asks each region for numbers and assembles them by hand.

With Derive

Group finance sees across all entities from one screen. Entity managers see only their own.

The expensive mistakes

Problem

A global supplier invoices several entities

Software and services suppliers often invoice each regional entity separately, and the same invoice can reach two of them without anyone noticing.

With Derive

Derive sees every entity at once, so it can flag an invoice sent to more than one.

Problem

A changed bank detail arrives from far away

Invoice phishing relies on volume and distance. When a supplier’s bank details change, the regional team receiving the invoice may never have dealt with that supplier.

With Derive

Derive sees every entity at once, so a changed bank detail stands out wherever in the group the invoice lands.

Who it’s for

Groups running 5–50+ entities across more than one country, with a lean finance team. Typical shapes are cross-border professional services firms, fast-growing technology businesses with regional subsidiaries, and franchise networks expanding internationally.

Roxanne O'Sullivan
24 Xero files. One Derive inbox.
Roxanne O'Sullivan CFO, Amalgamated Property Group
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Trusted by top finance teams running groups

  • Amalgamated Property Group
  • CyberCX
  • Anytime Fitness
  • Spark Renewables
  • Prezzee
  • Metro Finance
  • Sammut
  • Horizon Accounting Group

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FAQ

What is multi-geo accounts payable?

Multi-geo accounts payable is the process of handling supplier invoices for a group with entities in more than one country. On top of the usual multi-entity work, each region brings its own currency, tax treatment, banking and working hours.

How do you manage accounts payable across entities in different countries?

Most groups run a separate process in each region. Derive connects each entity’s Xero file and brings the bills from every entity into one inbox, where the AP Agent prepares them for review and the right person approves them.

Can you detect duplicate invoices across countries?

Derive sees every entity at once, so it can flag an invoice sent to more than one entity, based on matching invoice numbers, amounts or billing details.

Does Derive do consolidated reporting or intercompany eliminations?

No. Derive covers purchasing and payables, and it sits alongside the tools you use for consolidation and intercompany work.

See how Derive would work across your regions.

See Derive in action